Finance Coordinator (Black Visions Collective)

Note: This position works under TakeAction Minnesota, but supports Black Visions Collective.

THE ORGANIZATION: TakeAction Minnesota is a multiracial people’s network that brings democracy alive in communities across our state. We connect individuals and organizations to each other, creating a powerful force that makes change happen where it wasn’t possible before. Since its founding 14 years ago, TakeAction Minnesota has grown its breadth and depth. Our membership has grown 10-fold and touches every legislative district in the state. Our social media presence is robust. Our grassroots leadership is well-trained and shapes and implements the strategy of our various campaigns. As a result, TakeAction Minnesota has a track record of shifting the political landscape, advancing democracy and justice through bold policy campaigns, grassroots organizing, leadership development, movement politics, and strategic communications.

Black Visions Collective is a Black-led, Queer and Trans centering organization whose mission is to organize powerful, connected Black communities and dismantle systems of violence.  Black Visions believes in a future where all Black people have autonomy, safety is community-led, and we are in right relationship within our ecosystems.

Since 2017, Black Visions Collective, has been putting into practice the lessons learned from organizations before us, as well, our direct experience in building within the Movement for Black Lives, in order to shape a political home for Black people across Minnesota. Through our intentional growth process, we aim to center our work in healing and transformative justice principles, sustainability, and developing Minnesota’s emerging Black leadership to lead powerful campaigns. By building movements from the ground up with an integrated model, we are creating the conditions for long term success and transformation. 

POSITION SUMMARY:

This position is temporary, full-time through June 30, 2021.  The Black Visions Collective Finance Coordinator will contribute to the overall success of the organization by supporting Black Visions Collective in the development their own finance and administrative systems through fiscal sponsorship.  This position will be responsible for supporting accounting functions with detail and accuracy, ensuring proper accounting controls are followed and that all accounting records meet organizational policy and regulatory standards, assisting with ensuring professional customer service and resolution or problem solving on all inquiries, and collaborating on process improvement with finance and operations to support the organization.  The Black Visions Collective Finance Coordinator reports to the Budget & Finance Manager. 

PRIMARY RESPONSIBILITES Essential duties and responsibilities may include, but are not limited to the following:

Organizational & Programmatic responsibilities include:

  • Accounts Payable
    • Receive and prepare operations invoices for payment by determining proper account codes and completing payment request forms.
    • Review check requests, employee reimbursements, and accounts payable for accuracy, ensuring proper coding and documentation for all transactions, in compliance with financial policies and procedures.  
    • Reconcile company credit card usage, receipt tracking, and expense coding.
    • Act as financial point of contact for the staff regarding coding questions for expenses or reimbursements.  
  • Accounts Receivable
    • Prepare deposit records for check and ACH receipts; assist in handling of cash receipts.
    • Support monthly reconciliation of merchant services data to accounting records.
  • Document Management
    • Organize and maintain all financial filing; ensure monthly financial statements are downloaded and available in both electronic and paper files.
    • Support the annual audit process.
  • Other Finance Support
    • Support month end process. 
    • Assist in the annual budget process
    • Complete and coordinate special projects and research assignments as assigned by the Black Visions Collective Finance Manager.
  • Other Organizational Support
    • Support grant and membership program efforts. 

Responsibilities specific to the Fiscally Sponsored Organizations (FSO) Program include: 

  • Work directly with Black Visions Collective representatives, maintain positive relationships.
  • Ensure accuracy and timeliness of all work, researching/reconciling all discrepancies and performing internal audits as needed.
  • Ensure compliance on all accounting and internal control policies, procedures and systems.

Other duties or tasks may be assigned on an as-needed basis.

EXPERIENCE AND QUALIFICATIONS

Behaviors:  

  • Detail Oriented – Holds the highest standards of accuracy and precision, is highly organized, meets deadlines and manages multiple tasks in a fast-paced work environment, is articulate with excellent verbal and written communication skills.  
  • Stakeholder Focus – Is dedicated to meeting the expectations of internal and external stakeholders, gets first-hand stakeholder information and uses it for improvements in services, acts with stakeholders in mind, establishes and maintains effective relationships with stakeholders and gains their trust and respect.  
  • Interpersonal Savvy - Relates well to all kinds of people, up, down and sideways, inside and outside the organization, builds appropriate rapport, builds constructive and effective relationships, uses diplomacy and tact, can diffuse even high-tension situations comfortably, proven ability to be assertive yet approachable.  
  • Personal Integrity – Honors confidentiality of information, makes ethical decisions, uses sound judgment
  • Learning Agility – Learns quickly when facing new problems, a relentless and versatile learner, and open to change; analyzes both successes and failures for clues to improvement, experiments and will persistently seek solutions, enjoys the challenge of unfamiliar tasks, quickly grasps the essence and the underlying structure of anything.  
  • Dealing with Ambiguity – Can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can continue to focus when things are up in the air, doesn’t have to finish things before moving on, can comfortably handle risk and uncertainty. 

Knowledge and Experience: 

  • Associates degree in accounting or bookkeeping or relevant certification or 3 years of related work experience, preferably in non-profit organizations.
  • Familiarity with QuickBooks Online. Database and enterprise resource planning skills are highly desirable. 
  • Strong computer skills including intermediate proficiency in MS Word, Excel, and Outlook
  • Knowledge of Generally Accepted Accounting Principles

OTHER EXPECTATIONS:

  • A strong commitment to social, racial, and economic justice and progressive political change.
  • Enthusiastically promote TakeAction Minnesota’s and Black Visions Collective’s goals and priorities in compliance with all policies and procedures and have a deep investment in our shared agenda for change.
  • Complete and coordinate special projects as needed.
  • Other duties or tasks may be assigned on an as-needed basis.
  • Flexibility to work outside normal business hours that include evenings and weekends, and work extended hours to accomplish requirements of the position.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage. Flexibility to work outside normal business hours that include evenings and weekends and work extended hours to accomplish requirements of the position.

DURATION: 

This position is currently funded through June 30, 2021, with the possibility of extension if more funding is secured.  

SALARY/BENEFITS/OTHER INFORMATION 

  • Salary is commensurate with experience and starts at $42,000. Category: Coordinator 2. 
  • Full health and dental benefits and retirement package. 
  • This is a confidential position and is NOT a member of the Minnesota Newspaper and Communications Guild. 

REPORTS TO & LOCATION

  • This position reports directly to the Black Visions Collective Finance Manager.
  • Position is located in St. Paul but may require occasional travel.  In response to COVID-19, all employees are encouraged and resourced to work from home at this time.

HOW TO APPLY

Send PDFs versions of your cover letter, resume and three references attention Laurie Beckman Yetzer, Finance and Budget Manager, care of workwithus@takeactionminnesota.org  with the subject line BLVC FINANCE COORDINATOR. Application review starts August 10, 2020.

NO PHONE CALLS or EMAILS WILL BE ACCEPTED.

TakeAction Minnesota is an equal opportunity employer and encourages applications from people of color, persons with disabilities, LGBT individuals, and women.