Finance Manager (Black Visions Collective)

Note: This position works under TakeAction Minnesota, but supports Black Visions Collective.

THE ORGANIZATION: TakeAction Minnesota is a multiracial people’s network that brings democracy alive in communities across our state. We connect individuals and organizations to each other, creating a powerful force that makes change happen where it wasn’t possible before. Since its founding 14 years ago, TakeAction Minnesota has grown its breadth and depth. Our membership has grown 10-fold and touches every legislative district in the state. Our social media presence is robust. Our grassroots leadership is well-trained and shapes and implements the strategy of our various campaigns. As a result, TakeAction Minnesota has a track record of shifting the political landscape, advancing democracy and justice through bold policy campaigns, grassroots organizing, leadership development, movement politics, and strategic communications.

Black Visions Collective is a Black-led, Queer and Trans centering organization whose mission is to organize powerful, connected Black communities and dismantle systems of violence.  Black Visions believes in a future where all Black people have autonomy, safety is community-led, and we are in right relationship within our ecosystems.

Since 2017, Black Visions Collective, has been putting into practice the lessons learned from organizations before us, as well, our direct experience in building within the Movement for Black Lives, in order to shape a political home for Black people across Minnesota. Through our intentional growth process, we aim to center our work in healing and transformative justice principles, sustainability, and developing Minnesota’s emerging Black leadership to lead powerful campaigns. By building movements from the ground up with an integrated model, we are creating the conditions for long term success and transformation. 

POSITION SUMMARY

TakeAction Minnesota Education Fund is the fiscal sponsor of Black Visions Collective.  This position is temporary, full-time through June 30, 2021.  The Black Visions Collective Finance Manager will contribute to the overall success of the organization by effectively managing all financial tasks for the Black Visions Collective through fiscal sponsorship.  This position will be responsible for implementing and updating all accounting practices and procedures in collaborative relationship with Black Visions Collective staff.  Successful candidates will have direct experience with nonprofit finance including cost allocation, grant budget preparation, and organizational budget preparation.  TakeAction Minnesota is a nonprofit organization with both a 501(c)3 and a 501(c)4 affiliate.  The Black Visions Collective Finance Manager will report to the Budget & Finance Manager. 

PRIMARY FUNCTIONS Essential duties and responsibilities may include, but are not limited to the following:

  • Work with our contract accountant to see that financial reports and filings are prepared on a monthly and on an as needed basis; respond to information requests from the Budget & Finance Manager and the Director of Finance and Operations.
  • Participate in the annual audit process with auditor firm.
  • Review and prepare check requests, employee reimbursements, and accounts payable for accuracy, ensuring proper coding and documentation for all transactions.
  • Manage credit card reconciliation process.
  • Manage all cash and check deposits, including remotely captured checks.
  • Send, track and follow up invoices and accounts receivable.
  • Manage vendor contracts.
  • Manage credit card and ACH donation payment system.
  • Manage and backup payroll on a bi-weekly basis.
  • Manage monthly reporting: payroll, cash/check deposits, bank statements, credit cards reconciliation, program reports.
  • Manage cash flow.
  • Support month end process.
  • Support the annual budget process.
  • Ensure accuracy and timeliness of all work, researching/reconciling all discrepancies and performing internal audits as needed.
  • Manage all accounting and internal control policies, procedures and systems.
  • Manage the financial administrative aspects of grant proposals and grant reporting, including preparing grant budgets, grant financial reports, research and analysis.
  • Work closely with program and development staff to financially support grant and membership program efforts.
  • Act as financial point of contact for the staff.
  • Supervise the Black Visions Collective Finance Coordinator.

Responsibilities specific to the Fiscally Sponsored Organizations (FSO) Program include:

  • Work directly with Black Visions Collective representatives, maintain positive relationships.
  • Manage grant administration for Black Visions Collective, including proposals, reports, and deadlines.
  • Ensure accuracy and timeliness of all work, researching/reconciling all discrepancies and performing internal audits as needed. 
  • Ensure compliance on all accounting and internal control policies, procedures and systems. 

QUALIFICATIONS:

Behaviors: 

  • Detail Oriented – Holds the highest standards of accuracy and precision, is highly organized, meets deadlines and manages multiple tasks in a fast-paced work environment, is articulate with excellent verbal and written communication skills. 
  • Stakeholder Focus – Is dedicated to meeting the expectations of internal and external stakeholders, gets first-hand stakeholder information and uses it for improvements in services, acts with stakeholders in mind, establishes and maintains effective relationships with stakeholders and gains their trust and respect. 
  • Interpersonal Savvy – Relates well to all kinds of people, up, down and sideways, inside and outside the organization, builds appropriate rapport, builds constructive and effective relationships, uses diplomacy and tact, can diffuse even high-tension situations comfortably, proven ability to be assertive yet approachable. 
  • Learning Agility – Learns quickly when facing new problems, a relentless and versatile learner, and open to change; analyzes both successes and failures for clues to improvement, experiments and will try anything to find solutions, enjoys the challenge of unfamiliar tasks, quickly grasps the essence and the underlying structure of anything. 
  • Dealing with Ambiguity – Can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, isn’t upset when things are up in the air, doesn’t have to finish things before moving on, can comfortably handle risk and uncertainty.
    • Focused on Inclusivity – Has a strong commitment to gender, racial and economic justice and progressive political change, displays cultural sensitivity, competency, and professionalism in the workplace.

Knowledge and Experience:

  • Minimum of 4 years of relevant, professional finance experience is required.
  • Extensive experience with cost allocation across multiple programs and/or grants is required.
  • Management of foundation and other types of program-restricted grants, including grant budget writing is preferred.
  • Experience working with a nonprofit organization with both a 501(c)(3) and a 501(c)(4) affiliate is a significant plus.
  • Demonstrated experience in budget preparation for an organization with an annual budget greater than $3 million.
  • Experience in a membership-based organization is a plus
  • Bachelor’s degree in finance, economics, or another analytical field is preferred.
  • Familiarity with QuickBooks Online and advanced Microsoft Excel skills. Database and enterprise resource planning skills are desirable.

OTHER EXPECTATIONS:

  • A strong commitment to social, racial, and economic justice and progressive political change.
  • Enthusiastically promote TakeAction Minnesota’s and Black Visions Collective’s goals and priorities in compliance with all policies and procedures and have a deep investment in our shared agenda for change.
  • Complete and coordinate special projects as needed.
  • Other duties or tasks may be assigned on an as-needed basis.
  • Flexibility to work outside normal business hours that include evenings and weekends, and work extended hours to accomplish requirements of the position.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.

DURATION: 

This position is currently funded through June 30, 2021, with the possibility of extension if more funding is secured.  

SALARY/BENEFITS/OTHER INFORMATION

  • Salary is commensurate with experience and starts in the mid $50,000s. Category: Manager 1.
  • Full health and dental benefits and retirement package.
  • This position is NOT a member of the Minnesota Newspaper and Communications Guild. 

REPORTS TO & LOCATION

  • This position reports directly to the Budget & Finance Manager.
  • This position is located in our St. Paul office, but may be required to occasionally travel.  In response to COVID-19, all employees are encouraged and resourced to work from home. 

HOW TO APPLY 

Send electronic cover letter, resume and three references attention Laurie Beckman Yetzer, Budget & Finance Manager, care of workwithus@takeactionminnesota.org with the subject line BLVC FINANCE MANAGER.  Application review starts August 10, 2020.

NO PHONE CALLS OR EMAIL INQUIRIES WILL BE ACCEPTED.

TakeAction Minnesota is an equal opportunity employer and encourages applications from people of color, persons with disabilities, LGBT individuals, and women.