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Lead Finance Coordinator

Six canvassers wearing face masks smiling and holding "Yes on 2" signs

THE ORGANIZATION: TakeAction Minnesota is a multiracial people’s network that brings democracy alive in communities across our state. We connect individuals and organizations to each other, creating a powerful force that makes change happen where it wasn’t possible before. Since its founding 14 years ago, TakeAction Minnesota has grown its breadth and depth. Our membership has grown 10-fold and touches every legislative district in the state. Our social media presence is robust. Our grassroots leadership is well-trained and shapes and implements the strategy of our various campaigns. As a result, TakeAction Minnesota has a track record of shifting the political landscape, advancing democracy and justice through bold policy campaigns, grassroots organizing, leadership development, movement politics, and strategic communications.

POSITION SUMMARY

The Lead Finance Coordinator will contribute to the overall success of the organization by effectively managing financial tasks for TakeAction and the projects of our fiscal sponsorship program.  This position will also act as a primary liaison between the projects and TakeAction Minnesota.  Successful candidates will have direct experience with nonprofit finance including cost allocation, grant budget preparation, and organizational budget preparation.  TakeAction Minnesota is a nonprofit organization with both a 501(c)3 and a 501(c)4 affiliate.  This position will report to the Senior Budget & Finance Manager. 

PRIMARY FUNCTIONS Essential duties and responsibilities may include, but are not limited to the following:

  • Act as financial point of contact for the staff of our fiscally sponsored projects.
  • Review and prepare payment requests, employee reimbursements, and accounts payable for accuracy, ensuring proper coding and documentation for all transactions.
  • Manage credit card reconciliation process.
  • Perform data entry for all cash and check deposits, including remotely captured checks.
  • Send, track and follow up invoices and accounts receivable.
  • Coordinate credit card and ACH donation payment system.
  • Manage monthly reporting: payroll, cash/check deposits, bank statements, credit cards reconciliation, program reports.
  • Support cash flow.
  • Support month end process.
  • Support the annual budget process.
  • Ensure accuracy and timeliness of all work, researching/reconciling all discrepancies and performing internal audits as needed.
  • Manage all accounting and internal control policies, procedures and systems.
  • Coordinate the financial administrative aspects of grant proposals and grant reporting, including tracking documentation.
  • Work closely with program and development staff to financially support grant and membership program efforts.
  • Respond to information requests from the Senior Budget & Finance Manager and the Director of Finance and Operations.
  • Participate in the annual audit process with auditor firm.

QUALIFICATIONS:

Behaviors: 

  • Detail Oriented – Holds the highest standards of accuracy and precision, is highly organized, meets deadlines and manages multiple tasks in a fast-paced work environment, is articulate with excellent verbal and written communication skills. 
  • Stakeholder Focus – Is dedicated to meeting the expectations of internal and external stakeholders, gets first-hand stakeholder information and uses it for improvements in services, acts with stakeholders in mind, establishes and maintains effective relationships with stakeholders and gains their trust and respect. 
  • Interpersonal Savvy – Relates well to all kinds of people, up, down and sideways, inside and outside the organization, builds appropriate rapport, builds constructive and effective relationships, uses diplomacy and tact, can diffuse even high-tension situations comfortably, proven ability to be assertive yet approachable. 
  • Learning Agility – Learns quickly when facing new problems, a relentless and versatile learner, and open to change; analyzes both successes and failures for clues to improvement, experiments and will try anything to find solutions, enjoys the challenge of unfamiliar tasks, quickly grasps the essence and the underlying structure of anything. 
  • Dealing with Ambiguity – Can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, isn’t upset when things are up in the air, doesn’t have to finish things before moving on, can comfortably handle risk and uncertainty.
    • Focused on Inclusivity – Has a strong commitment to gender, racial and economic justice and progressive political change, displays cultural sensitivity, competency, and professionalism in the workplace.

Knowledge and Experience:

  • Minimum of 2 years of relevant, professional finance experience is required.
  • Extensive experience with cost allocation across multiple programs and/or grants is preferred.
  • Management of foundation and other types of program-restricted grants, including grant budget writing is preferred.
  • Experience working with a nonprofit organization with both a 501(c)(3) and a 501(c)(4) affiliate is a significant plus.
  • Experience in a membership-based organization is a plus
  • Bachelor’s degree in finance, economics, or another analytical field is preferred.
  • Familiarity with QuickBooks Online and advanced Microsoft Excel skills. Database and enterprise resource planning skills are desirable.

OTHER EXPECTATIONS:

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.  

SALARY/BENEFITS/OTHER INFORMATION

  • Salary is commensurate with experience and starts $56,000. Category: Coordinator 3.
  • Full health and dental benefits and retirement package.
  • This position is a member of the Minnesota Newspaper and Communications Guild. 
  • Full time employees regularly work at least thirty-two (32) hours or more per week. 

REPORTS TO & LOCATION

  • This position reports directly to the Senior Budget & Finance Manager.
  • This position is located in our St. Paul office, but may be required to occasionally travel.  In response to COVID-19, all employees are encouraged and resourced to work from home. 

HOW TO APPLY 

Send electronic cover letter, resume and three references attention Laurie Beckman Yetzer, Senior Budget & Finance Manager, care of workwithus@takeactionminnesota.org with the subject line LEAD FINANCE COORDINATOR.  This position will be open until filled.  Application review starts November 29, 2021.

NO PHONE CALLS OR EMAIL INQUIRIES WILL BE ACCEPTED.

TakeAction Minnesota is an equal opportunity employer and encourages applications from people of color, persons with disabilities, LGBT individuals, and women.

Posted in Jobs

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